About Marine ERP

Executive Dashboard & Reporting

See your entire fleet on one screen — revenue, risk, and readiness in real time.

Offshore operators run dozens of vessels across charters, maintenance cycles, and compliance deadlines. Without a single view, problems surface too late: overdue maintenance, expiring certificates, unpaid invoices.

• Fleet KPI dashboard: active vessels, charter utilization, maintenance health, crew readiness, monthly revenue
• Voyage operations snapshot: active voyages, port arrivals, schedule reliability, distance MTD
• Fleet P&L overview linked to finance
• Reporting center with CSV exports: fleet summary, work orders, crew, invoices, inventory, incidents, bunkering, procurement audit
• Pre-built report templates: monthly fleet performance, quarterly maintenance audit, annual crew compliance, financial yield analysis

Maritime Operations Hub

Run port calls, voyages, charters, and bunker operations from one enterprise hub.

“From first port call to final invoice — maritime operations that stay connected to your bottom line.”

Maritime ops teams juggle port agents, charter parties, bunker stems, and voyage reporting across email and disconnected tools. This module connects voyage execution to commercial and financial outcomes.

• Fleet-wide port call registry with search, filters, and voyage linkage
• Voyage list and operations dashboard (schedule reliability, entering-port alerts)
• Statement of Facts (SoF) metrics and PDF generation
• Charter contracts linked to voyages and port calls
• Noon reports, ROB period snapshots, voyage P&L summary
• Bunker & BDN hub with procurement, ledger, and fuel analytics
• Live AIS fleet map, port weather forecasts, JIT arrival coordination
• Emissions compliance: CII / EEXI reporting

Fleet IoT & Predictive Maintenance

See problems before they become failures.

Connect sensors to your equipment register. Monitor live data, review trends, and receive alarms. Sensor anomalies automatically suggest work orders — condition-based maintenance, not calendar guessing.

• Device registry: register sensors and IoT devices per vessel
• Live sensors: real-time sensor data on fleet dashboards
• Historical data: trend analysis across equipment and voyages
• Alarms: threshold and anomaly alerts with escalation
• IoT process flow: visual vessel process diagrams
• CBM / predictive worker: anomaly detection → auto work order suggestions
• Central vessel registry with specs, images, and documentation

Maintenance Module (PMS Reimagined)

From planned maintenance to closed work orders — one unified workspace.

“Schedule preventive maintenance by calendar or running hours. Import your existing PMS data from Excel in minutes.”

The old PMS is now a full Maintenance module. Unplanned breakdowns on offshore vessels cost $10,000–$50,000+ per day in lost charter hire. Crew reports issues from the field; shore approves and converts them to work orders.

• Maintenance dashboard: due plans, open work orders, service requests
• Maintenance plans: calendar, running-hour, and inspection-based preventive maintenance
• Job cards: reusable procedures linked to equipment types, instances, or spares
• Work orders: full lifecycle — create → assign → execute → complete
• Service requests: crew-reported issues → approve → convert to work orders
• Maintenance history: completed maintenance and plan completion records
• Bulk import: Excel import for equipment, spares, job cards, and PMS plans

Technical Management

Equipment hierarchy, drydock, hull, and inspections — beyond PMS.

Technical teams need more than calendars. This module covers the full asset lifecycle: equipment register, spares BOM, machinery performance, inspections, drydock, hull biofouling, and technical documents.

• Equipment register: Vessel → System → Equipment → Component hierarchy
• Spares & BOM: bill of materials per equipment
• Machinery performance: health, condition monitoring, trends, predictive recommendations
• Technical inspections: compliance and findings tracking
• Drydock management: planning, work packages, execution, budget
• Hull & biofouling: BFMP, inspections, cleaning, coating, ROV missions, fouling surveys
• Technical documents: manuals, drawings, certificates linked to equipment

Hull Intelligence

Turn hull fouling and coating data into fuel savings and compliance confidence.

Hull fouling can add 10–20%+ fuel consumption. Offshore vessels with long station-keeping periods are especially exposed. Hull intelligence connects inspections, fouling severity, cleaning, and performance.

• Hull workspace per vessel: performance, compliance, predictions, audit trail
• Biofouling severity tracking by hull zone
• Cleaning campaigns, coating records, ROV missions
• Fouling surveys and BFRB (biofouling record book) entries
• Coating warranty claims
• Hull performance index vs baseline (ISO 19030 aligned)
• Manual alerts and media upload for inspections

Supply Chain & Procurement

Right parts, right port, right price — without spreadsheet chaos.

Offshore fleets burn cash on emergency spares, duplicate inventory, and slow procurement. Multi-vessel operators need centralized visibility with vessel-level control.

• Inventory management with valuation and low-stock alerts
• Stock transfers between vessels and warehouses
• Automated reorder rules
• Procurement workflow: purchase requests → RFQ → purchase orders
• Vendor registry and procurement audit log
• Supply chain KPIs and settings

Compliance & QHSE

Stay audit-ready — certificates, permits, incidents, and drills in one system.

Port State Control, ISM audits, and client HSE requirements demand proof. Missing a certificate or expired permit can stop a vessel and void a charter.

• Vessel certificate register with expiry alerts
• SMS / ISM: document register, procedures, manuals, forms, NCs, observations, muster lists, contingency plans, training matrix, management reviews
• Work permits with QR scanning (crew mobile)
• Incident reporting and investigation
• Safety drill scheduling and records

Crew Management

Deploy the right crew, compliant and competent, every rotation.

Crew is the largest recurring cost after fuel. Manning gaps, expired STCW certificates, and MLC rest-hour violations create operational and legal risk.

• Crew list, roster, and rotation planning
• Crew certificates with expiry tracking
• Competency matrix with endorsements, documents, bulk import, and expiry alerts
• Rest hours logging with MLC approvals and report center
• Attendance / clock events
• Crew messaging (shore ↔ vessel)
• Crew duties via mobile app (tasks, drills, permits, maintenance inbox)

Recruitment (ATS)

Fill critical ranks faster with a maritime-focused applicant tracking system.

Finding qualified officers and engineers for offshore vessels is slow. A dedicated ATS keeps candidate pipelines visible and linked to crew records.

• Job openings management
• Candidate pipeline and status tracking
• Integration path from hire → crew record

Payroll

Accurate crew payroll with approvals, bank files, and full audit trail.

Multi-national crews, allotments, overtime, and union rules make payroll error-prone. Errors damage crew trust and create compliance exposure.

• Payroll run processing with multi-level approvals
• Bank file export for disbursement and payslip generation
• Payroll reports, history, and full audit trail
• Configurable payroll settings and GL integration for finance
• Multi-country statutory coverage: SG, KSA, CA, UAE live

Enterprise Finance

Full financial control — from charter invoice to vessel-level P&L.

“Know the true profitability of every voyage, charter, and vessel — not just fleet averages.”

Many marine operators run operations in one system and finance in another. Disconnected data delays billing, hides margin leakage, and complicates owner reporting.

• Finance home, P&L dashboard, and reports center
• General ledger: chart of accounts, journal entries, trial balance, period close
• Accounts payable: vendor invoices, payment runs, aging, vendor statements
• Accounts receivable: charter invoices, receipts, credit notes, aging
• Budget planning, budget vs actual, rolling forecast
• Bank reconciliation, FX rates, fixed assets
• Financial statements: P&L, balance sheet, cash flow, vessel-level P&L

Fuel Analytics

Turn bunker data into margin intelligence.

Fuel is typically 40–60% of voyage cost. Without analytics, operators overpay at stem, miss consumption anomalies, and lose margin on time-charter vs voyage-charter structures.

• Fleet and vessel fuel KPIs (30-day spend, gross margin %)
• Fuel cost by vessel charts and margin vs efficiency scatter analysis
• Voyage fuel job ledger with filters by vessel, grade, and period
• Integration with bunker records and ROB

AI Platform (Phase 1)

Your fleet manuals, instantly searchable — with citations and ERP context.

Unlike generic ChatGPT, the AI Assistant answers from your fleet manuals, SOPs, and ERP data. Engineers get instant answers with manual citations and images. Filter by vessel, equipment, work order, or maintenance mode for precise operational guidance.

• AI Assistant (/ai/chat): chat with fleet manuals, SOPs, and ERP data
• Knowledge sources: upload PDFs, OCR scanned docs, extract equipment/spares/PMS data
• Vector search (Qdrant): tenant-scoped knowledge base per fleet
• Multi-provider AI: OpenAI, Gemini, Claude, or local Ollama
• AI administration: providers, models, prompts, agents, usage, monitoring
• Context-aware chat: filter by vessel, equipment, work order, maintenance mode
• Manual citations with page numbers and related figures/images
• Feedback loop (thumbs up/down) to improve answers over time

AI Innovation Suite

Specialized AI apps beyond the general assistant.

Beyond the AI Assistant, the Innovation Suite targets high-stakes maritime moments: bunker disputes, JIT arrival costs, port document failures, and legacy system integration.

Marine Calculators (28+ Tools)

Professional maritime math — voyage economics, emissions, compliance, and technical planning.

Operators still rely on spreadsheets for TCE, demurrage, CII, and bunker planning. Built-in calculators give instant, auditable answers aligned to BIMCO, IMO, and ISO references.

• Commercial: voyage cost & P&L, TCE, laytime & demurrage, port fees, DWT utilisation
• Emissions: CII rating, EEXI, EEDI, SEEMP carbon budget
• Operations: fuel consumption, bunker planning & ROB
• Navigation: route optimization, ETA, weather routing penalty
• Technical: speed–power, hull performance, maintenance & drydock cost, inventory EOQ
• Finance: FX impact, insurance premium, ROI on maintenance, crew wage
• Compliance: safe manning, stability/GM, ballast water, PSC risk score

Crew Mobile & Crew Portal

Put the ERP in every crew member's pocket — native mobile, secure, offline-capable.

Shore teams cannot wait for email from vessels. Crew need to log rest hours, scan permits, complete drills, and receive tasks on deck.

• Native iOS/Android app wrapping crew portal
• Biometric login, secure JWT storage, QR permit scanning
• Rest hours and attendance clock events
• Drill participation, safety tasks, and maintenance work-order inbox
• Certificate and document self-service with push notifications

Charters & Commercial

Manage charter parties with live revenue, margin, and expiry alerts.

Profitable charters need visibility before contracts expire. Linking commercial terms to voyages, port calls, and AR invoicing closes the loop from fixture to cash.

• Charter list with active / expiring / completed filters
• Charter detail with revenue forecast charts
• Live summary: revenue, margin %, progress
• Charter alert bell for expiring contracts
• Linkage to voyages, port calls, and AR invoicing