End-to-end PR → RFQ → PO → GRN with IMPA catalogue support, vendor management, and tight integration to CMMS, inventory, bunkers, and finance.
One digital thread from engineering need to goods on board — no duplicate entry in email and spreadsheets.
Purchase requisition
Engineers or crew raise a PR from a work order, equipment node, or stock minimum — with vessel, urgency, and suggested spares from BOM.
Request for quotation
Send structured RFQs to approved vendors; compare lead time, price, and past performance. Optional IMPA part numbers on lines.
Purchase order
Approved PO with delivery port, vessel, incoterms, and budget checks. Multi-level approval rules for shore procurement desks.
Goods received note
Receipt against PO updates marine inventory, closes the maintenance need, and feeds AP accrual — full audit trail for clients and class.
PWO Marine ERP supports IMPA (International Marine Purchasing Association) catalogue references on requisitions and purchase documents — so engineers, buyers, and vendors speak the same part language.
Example PR line
IMPA 33.1523 · Gasket set, ME fuel pump
Vessel MV Atlas · Linked WO #8842 · Main Engine #1 · Qty 1 · Deliver Singapore
Catalogue coverage and IMPA release alignment are configured per tenant during rollout.
PRs originate from defect reports, service requests, and planned jobs — buyers see why the part is needed.
GRN posts to vessel or shore stores; minimum stock triggers PR; global spares search across fleet.
Historical delivery, price variance vs fleet, and GRN quality inform vendor selection — optional Gemini-assisted insights.
Deliver-to port, ETA, and agent details on PO lines so suppliers meet the vessel schedule.
Related: Spares & BOM, Inventory, Finance & AP.
Walk through with your vessel types, manning model, and compliance context.
